The Urbandale Public Library will begin accepting public reservations for meeting rooms on Monday, September 20, 2021 at 9:00 AM, the first day a meeting can be held will be Thursday, September 23.

We will not be taking on-demand reservations, as per our policy “a meeting room reservation request must be submitted at least three days prior to use.”

Please note, we have made some amendments to our meeting room policy. Instead of a static 6-month timeframe, we will be offering reservations on a rolling 90-day basis.

Please review the meeting room use policy before making a reservation:

COVID-19 Precautions – Guidelines for Meeting Room Usage:

In this time of uncertainty with the spread of the COVID-19 outbreak, the safety of visitors using our meeting room facilities is very important.

• We strongly recommend groups using our meeting rooms follow current CDC and public health guidelines for mass gatherings and practice social distancing. We have included “COVID-19 Occupancy Recommendations” in our amended meeting room policy.
• The Library is unable to clean meeting rooms between reservations. Groups are welcome to bring their own cleaning supplies to use.
• As of August 24, 2021: As required by CDC Guidelines, library patrons should wear a mask when using the library. (This policy applies to all library patrons 2 years of age and older.) As CDC guidelines change, the director of the library and library board are allowed to change this policy accordingly.

Confirm that your event is eligible to meet at the library

• Meetings must be civic, cultural, educational or public informational in nature. No social events are allowed and all meetings held at the library must be free of charge. No admission, collection, or donation may be taken.
• For-profit businesses may use the rooms during the business day to meet with employees.
  • For-profit organizations will be charged for the use of the meeting rooms at a rate of $25 per hour.
• All set-up and clean-up is the responsibility of the organization.
• Although, there is no charge for the use of the library’s meeting rooms for non-profit organizations, donations to the Urbandale Public Library Foundation will be gratefully received.
• Groups utilizing the library meeting spaces must comply with the Meeting Room Use Policy.

The Library reserves the right to reassign or cancel a reservation at any time.

Select the meeting space that fits your needs

	Meeting Room A & B (whole)	Meeting Room A or B (half)	Conference Room
Room Size	28′ x 66′	28′ x 33′	14′ x 22′
Maximum Capacity (COVID-19 Occupancy Recommendations)	82 (41)	41 (21)	15 (8)
Standard Setup (Groups must return rooms to the standard setup)	Ten tables in an open square with 20 chairs	Ten tables in an open square with 20 chairs (view picture)	Conference table with 10 chairs (view picture)
Available in Rooms	4 Extra Tables 40 Extra Chairs 2 Screens Conference Phone 2 White Boards 2 Kitchenettes 2 Coat Rooms PA System Internet Access	2 Extra Tables 20 Extra Chairs Screen Conference Phone White Board Kitchenette Coat Room PA System Internet Access	5 Extra Chairs Conference Phone White Board Coat Rack TV – 65″ Counter with Sink No Windows Internet Access
Hours Available	Mon-Thu: 9am-8:30pm Fri-Sat: 9am-6pm Sun: 12pm-6pm	Mon-Thu: 9am-8:30pm Fri-Sat: 9am-6pm Sun: 12pm-6pm	Mon-Thu: 9am-8:30pm Fri-Sat: 9am-6pm Sun: 12pm-6pm
Equipment (All equipment must be reserved in advance)	46″ TV with a BluRay/DVD player Microphone LCD Projector Overhead Projector Podium White Board/Flip Chart Holder AV cart	46″ TV with a BluRay/DVD player Microphone LCD Projector Overhead Projector Podium White Board/Flip Chart Holder AV cart	46″ TV with a BluRay/DVD player Microphone LCD Projector Overhead Projector Podium White Board/Flip Chart Holder AV cart