Meeting Rooms
The Urbandale Public Library is accepting public reservations for meeting rooms.
Please click here to review the meeting room use policy before making a reservation.
COVID-19 Precautions – Guidelines for Meeting Room Usage:
In this time of uncertainty with the spread of the COVID-19 outbreak, the safety of visitors using our meeting room facilities is very important.
- We strongly recommend groups using our meeting rooms follow current CDC and public health guidelines for mass gatherings and practice social distancing.
- The Library is unable to clean meeting rooms between reservations. Groups are welcome to bring their own cleaning supplies to use.
Confirm that your event is eligible to meet at the library
- Meetings must be civic, cultural, educational, or public informational in nature. No social events are allowed and all meetings held at the library must be free of charge. No admission, collection, or donation may be taken.
- For-profit businesses may use the rooms during the business day to meet with employees.
- For-profit organizations will be charged for the use of the meeting rooms at a rate of $25 per hour.
- All set-up and clean-up is the responsibility of the organization.
- Although, there is no charge for the use of the library’s meeting rooms for non-profit organizations, donations to the Urbandale Public Library Foundation will be gratefully received.
- Groups utilizing the library meeting spaces must comply with the Meeting Room Use Policy.
The Library reserves the right to reassign or cancel a reservation at any time.
Select the meeting space that fits your needs
| Meeting Room A & B (whole) | Meeting Room A or B (half) | Conference Room |
|
|---|---|---|---|
| Room Size | 28′ x 66′ | 28′ x 33′ | 14′ x 22′ |
| Maximum Capacity | 82 | 41 | 15 |
| Standard Setup (Groups must return rooms to the standard setup) | Ten tables in an open square with 20 chairs | Ten tables in an open square with 20 chairs (view picture) | Conference table with 10 chairs (view picture) |
| Available in Rooms | 4 Extra Tables 40 Extra Chairs 2 Screens Conference Phone 2 White Boards 2 Kitchenettes 2 Coat Rooms PA System Internet Access | 2 Extra Tables 20 Extra Chairs Screen Conference Phone White Board Kitchenette Coat Room PA System Internet Access | 5 Extra Chairs Conference Phone White Board Coat Rack TV – 65″ Counter with Sink No Windows Internet Access |
| Hours Available | Mon-Thu: 9am-8:30pm Fri-Sat: 9am-6pm Sun: 12pm-6pm | Mon-Thu: 9am-8:30pm Fri-Sat: 9am-6pm Sun: 12pm-6pm | Mon-Thu: 9am-8:30pm Fri-Sat: 9am-6pm Sun: 12pm-6pm |
| Equipment (All equipment must be reserved in advance) | 46″ TV with a BluRay/DVD player Microphone LCD Projector Overhead Projector Podium White Board/Flip Chart Holder AV cart | 46″ TV with a BluRay/DVD player Microphone LCD Projector Overhead Projector Podium White Board/Flip Chart Holder AV cart | 46″ TV with a BluRay/DVD player Microphone LCD Projector Overhead Projector Podium White Board/Flip Chart Holder AV cart |
