Meeting Rooms
(UPDATED OCTOBER 2020) ALL PUBLIC MEETING ROOM RESERVATIONS HAVE BEEN CANCELED THROUGH THE END OF NOVEMBER. NO NEW MEETING ROOM RESERVATIONS WILL BE TAKEN AT THIS TIME.
Please be aware of changes to meeting room scheduling and policies.
- We will NOT be taking new meeting room reservations on October 31 for January-June 2021. We hope to begin taking new reservations for dates in 2021 in December 2020; please watch this page for updates.
INFORMATION BELOW MAY BE OUTDATED. SOME POLICIES MAY BE TEMPORARILY SUSPENDED OR ALTERED DUE TO THE COVID-19 PANDEMIC.
Click here to reserve a meeting room online
COVID-19 Precautions – Guidelines for Meeting Room Usage:
In this time of uncertainty with the spread of the COVID-19 outbreak, the safety of visitors using our meeting room facilities is very important. We strongly recommend groups using our meeting rooms follow current CDC and public health guidelines for events/ mass gatherings and practice social distancing. Please note that our facilities are cleaned daily using EPA registered disinfectants, but we are unable to clean the meeting rooms between groups.
Availability is subject to change. The Library reserves the right to reassign or cancel a reservation at any time.
Confirm that your event is eligible to meet at the library
- Meetings must be civic, cultural, educational or public informational in nature. No social events are allowed and all meetings held at the library must be free of charge. No admission, collection, or donation may be taken.
- For-profit businesses may use the rooms during the business day to meet with employees.
- For-profit organizations will be charged for the use of the meeting rooms at a rate of $25 per hour.
- All set-up and clean-up is the responsibility of the organization.
- Although, there is no charge for the use of the library’s meeting rooms for non-profit organizations, donations to the Urbandale Public Library Foundation will be gratefully received.
- Groups utilizing the library meeting spaces must comply with the Meeting Room Policy.
Select the meeting space that fits your needs
| Meeting Room A & B (whole) | Meeting Room A or B (half) | Conference Room |
|
|---|---|---|---|
| Room Size | 28′ x 66′ | 28′ x 33′ | 14′ x 22′ |
| Maximum Capacity | 82 | 41 | 15 |
| Standard Setup (Groups must return rooms to the standard setup) | Ten tables in an open square with 20 chairs | Ten tables in an open square with 20 chairs (view picture) | Conference table with 10 chairs (view picture) |
| Available in Rooms | 4 Extra Tables 40 Extra Chairs 2 Screens Conference Phone 2 White Boards 2 Kitchenettes 2 Coat Rooms PA System Internet Access | 2 Extra Tables 20 Extra Chairs Screen Conference Phone White Board Kitchenette Coat Room PA System Internet Access | 5 Extra Chairs Conference Phone White Board Coat Rack TV – 65″ Counter with Sink No Windows Internet Access |
| Hours Available | Mon-Thu: 9am-8pm Fri-Sat: 9am-6pm Sun: 1pm-5pm | Mon-Thu: 9am-8pm Fri-Sat: 9am-6pm Sun: 1pm-5pm | Mon-Thu: 9am-8pm Fri-Sat: 9am-6pm Sun: 1pm-5pm |
| Equipment (All equipment must be reserved in advance) | 46″ TV with a BluRay/DVD player Microphone LCD Projector Overhead Projector Podium White Board/Flip Chart Holder AV cart | 46″ TV with a BluRay/DVD player Microphone LCD Projector Overhead Projector Podium White Board/Flip Chart Holder AV cart | 46″ TV with a BluRay/DVD player Microphone LCD Projector Overhead Projector Podium White Board/Flip Chart Holder AV cart |
The meeting rooms may be scheduled ONLINE starting at library opening time on October 31 for the following January – June and on April 30 for the following July – December.All other requests (in-person, phone, or email) can be made on or after November 1st at 9am for the following January – June and on May 1st at 9am for the following July – December.
- Organizations are allowed no more than two bookings per month.
- If a scheduled meeting is cancelled, the user must inform the Library one week in advance.